It is the intent of California Odyssey Soccer Club (COSC) to provide an affordable playing opportunity for all members and every effort will be made to minimize unnecessary expenses.  In order for COSC to meet its financial obligations, it is important that all players also meet their financial obligations to COSC. 

PARENT FINANCIAL RESPONSIBILITY

      I understand that I am responsible to pay the annual membership fees for the year once committing to a COSC roster unless I qualify for the medical release or have written Board of Director approval to suspend my monthly fees by submitting the “Intent to Drop” document to the COSC Business Manager.

      I understand that I am obligated to pay scheduled fees based on my child’s team which are due in full on the 1^st of each month.

      I understand that payments made after the 7^th of the month will be considered past due and will be subject to a $20 late charge which should be paid in addition to the monthly fees at the time of payment.

·   Example: June fees are due on June 1 but no later than June 7th.  Payment made on June 8^th is late and will incur a $20 late charge; thus, you must pay your monthly fee AND the $20 late charge.

      I understand any player whose account has remained past due on the last day of the month will have his/her player pass pulled and will not be reinstated until the balance is paid in full or a written payment agreement has been signed by parents and COSC Business Manager.

      I understand that a player’s account must be in good standing (not past due) in order for him/her to participate in COSC benefits such as US Soccer Training Centers, Girls Elite, player identification programs, COSC training sessions, position specific training sessions, annual tryouts, etc...

      I understand that a player’s account must be in good standing (not past due) in order for him/her to be released to another Club.

      I understand that the season may extend beyond the average period due to State, Regional, or National Cup participation; in such case, monthly COSC fees will extend as appropriate.

      I understand that parent and player signatures are required in order to participate.  If a parent or player fails to complete any obligation or violate the Codes of Conduct, the child’s players pass may be pulled; preventing the child from participating in upcoming games, tournaments, or training sessions, or in more severe and/or repeat instances, the player and family may be dismissed from COSC.

      I understand that if my child’s account is more than 90 days past due the account will be sent to collections. 

REGISTRATION FEES

Once a player has accepted a roster spot on a team, the player will be required to register through our online registration system found at www.californiaodyssey.org.  During the registration process, the system will require a credit/debit card that will be used to complete the registration of your player.  “Initial Registration Fees” MUST be paid for a player to be eligible to participate with COSC. 

      COSC will enforce a “No Pay, No Play” Policy.

      Registration fees are non-refundable 

MONTHLY FEES

COSC will use an Automated Clearing House (ACH) system (electronic payment) for membership dues.  Each player who has accepted a roster position within COSC is required to fill out the ACH information during the registration process.  The ACH system will be set up to withdrawal your membership dues on the 1^st of each month you are in season with COSC.

      Membership dues are due on the 1^st of each month via credit card or bank debit card. 

      Membership dues are determined by the team (age group) your child is selected to play with.  

      Membership dues can be located at www.californiaodyssey.org under the fee structure tab.

      The season may extend beyond the normal payment period due to State, Regional, or National Cup participation; in such case, membership dues will extend as appropriate. 

PER DIEM/HOTEL POLICY:

COSC has adopted a new policy for 2012-2013.  This will consist of Team Managers opening their own team accounts to cover the per diem, hotel, and league expenses.  It is the responsibility of the team manager and team head coach to insure that these fees are properly budgeted and collected amongst the players on a roster.

PER DIEM
 

COSC recommends that the coaches per diem be at the following rate

·         $70 per day

·         Example: Travel on Friday, games on Saturday and Sunday, travel home Sunday= Two (2) days per diem.

HOTEL

COSC recommends that the Head Coach Hotel fee is taken care of by the parent group. 

• Team managers should make every attempt to get the coach’s room for FREE based upon the team staying at the hotel.  This is a common practice for hotels with traveling soccer teams; usually they have a threshold of how many rooms you need to get one complimentary.  Every effort should be made to take care of coaching expenses while keeping a fair budget for the parents. 

FUNDRAISING  

      Car Raffle- COSC is raffling a 2012 Chevrolet Cruze.  Each COSC player is required to sell four (4) car raffle tickets.  The tickets are sold for $25 per raffle ticket, players will be given adequate time to sell and will be invoiced for failure to meet requirement.  The money will be used for COSC expenses and overhead. Tickets go on sale April 1, 2012 through September 15, 2012. Drawing to be held on September 30, 2012.

      Annual Fundraiser Dinner- This is COSC annual Fundraiser Dinner held the night before our Annual Golf Tournament hosted at the beautiful Eagle Springs Country Club on Saturday May 19^th, 2012.  This is a fabulous social evening of dancing, spirits, and lots of fun.  Each COSC family is required to sell one (1) $40 Dinner Tickets.  COSC players will be invoiced for failure to meet requirement. Proceeds will benefit the general expenses and overhead for the COSC program you are involved with.  Such as, if you are a Development Academy player proceeds will benefit the Academy fund, if you are a COSC boys or girls club player it will go to the COSC main account for operational use.

      OPTIONAL:  Annual Golf Tournament- COSC hosts an Annual Golf Tournament. It will be held at Eagle Springs Country Club on Sunday May 20, 2012.  In this event we have hosted professional US Soccer athletes such as Brandi Chastain and we have wonderful prized provided by Nike Soccer.  The fee will be $125 per golfer.  Proceeds will benefit the general expenses and overhead for the COSC program you are involved with.  Such as if you are a Development Academy player proceeds will benefit the Academy fund, if you are a COSC boys or girls club player it will go to the COSC main account for operational use.  

      OPTIONAL:  Fireworks- This California Odyssey’s Annual Fireworks Sale.  Presale is scheduled to start June 1^st, 2012 with all money being collected by June 27^th, 2012.  Each player will have the option to presale firework’s packages with the player receiving 25% of total sales of each package to be credited to the players club account.  

      OPTIONAL:  Gold Canyon Candle Fundraisers- COSC sells candles in the Spring and in the Fall through Gold Canyon.  This is an Odyssey family favorite and an opportunity to put money in your players account.  Players will receive 40% profit on total sales.

      OPTIONAL:  Tahoe Joe’s Night- This is the first of two COSC fundraisers that all proceeds from each dinner ticket sold goes directly to your players account.  Dinner tickets are $20 per dinner with $10 going directly into your players account.

      OPTIONAL:  Jack’s Car Wash- This is the second of COSC fundraisers that all proceeds go directly to your players account.  Tickets are $12 for a full service car wash, with $6 going directly into your players account. 

OTHER IMPORTANT INFORMATION

      It is mandatory for parents to volunteer two shifts of 4 hours at a Club tournament or other COSC event.  Volunteering for a TEAM fundraiser does not satisfy your Club obligation.

      Teams may not compete with COSC fundraisers. 

      No tax deductible donations may be paid out to individual members, players, or parents. On occasion you may receive emails from carefully selected third parties offering services and/or fundraising opportunities.  These emails will always include an opt-out option.

COSC understands that personal financial situations may change.  When these situations impact the payment of COSC fees, it is the player’s/parent’s responsibility to open a dialogue with the COSC Business Manager to work out a plan to make their account current.